Job description - Fellowships and Grants Coordinator

Fellowships and Grants Coordinator

Job Description

Job title: Fellowships and Grants Coordinator
Reports to: Fellowships and Grants Manager
Location: Geneva, Switzerland
Job format: Permanent / 100%
Availability: April 2025

Union for International Cancer Control 

The Union for International Cancer Control (UICC) is the largest and oldest international cancer organisation dedicated to taking action against cancer. Founded in 1933, UICC has more than 1,150 members in over 170 countries and territories. Its membership base includes the world’s major cancer leagues and societies, research institutes, treatment centres, hospitals, public health agencies and patient support groups. UICC also boasts more than 60 strategic partners.

UICC enjoys consultative status with the United Nations (ECOSOC) and has official relations with the following institutions: WHO, IARC, IAEA, UNODC. UICC is a founding member of the NCD Alliance, the McCabe Centre for Law & Cancer and the International Cancer Control Partnership (ICCP). UICC established the City Cancer Challenge Foundation in January 2019 and the Access to Oncology Medicines (ATOM) Coalition in 2022.

UICC’s mission is both to unite and support the cancer community in its efforts to reduce the global cancer burden, promote greater equity and ensure that cancer control remains a priority on the global health and development agenda.

Capacity Building 

Through the Capacity Building portfolio, UICC aims to foster an influential cancer community with the skills, knowledge, networks and resources to deliver effective cancer prevention and control. To achieve this, UICC delivers a series of specific and tailored learning and development opportunities, with an important emphasis on its membership community. These opportunities include grants, workshops, online courses, scholarships, fellowships as well as cohort-based programmes to support selected member organisations. This portfolio is supported by an online community platform, UICC Connect, and is leveraged to address thematic areas across the cancer control continuum, such as people-centred care and women’s cancers, and topics relevant to UICC’s mission and community, including advocacy, and leadership and management.

Summary of the position

The Fellowships and Grants Coordinator will be responsible for providing administrative and coordination support to UICC’s learning and development activities, with specific emphasis on the review, selection and management of grants and/or individual training opportunities such as fellowships and scholarships, assisting and working under the supervision of the Fellowships and Grants Manager.

Main responsibilities

Duties and responsibilities include, but are not necessarily limited to:

• Liaising with and providing support to individuals regarding the application processes for relevant programmes. This includes ensuring the smooth operation of the online grant management system and contact with the external platform’s helpdesk when necessary.
• Supporting the review and selection process for relevant programmes, including liaising with external reviewers, supporting use of the grant management system, and consolidating review feedback and scores for final decisions.
• Supporting the administration and communication with successful applicants, processing relevant award letters, responding to queries, and any necessary follow-up related to the fellowship or grant awarded.
• Facilitate the organisation of meetings and/or workshops as required, including engagement opportunities for successful applicants and/or UICC members, such as through the online community platform, UICC Connect.
• Support in communications activities, including the promotion of upcoming calls for proposals, updating of website content, and the preparation of articles and case studies related to the programmes of work.
• Assist with the preparation of financial reports, disbursement of funds awarded, and monitoring of budget expenditure against planned spend, in collaboration with the UICC Finance team.
• Support the collection, preparation and organising of data for monitoring and evaluation purposes, alongside the development of activity reports and presentations for internal and external audiences.
• Across all programmes and areas of work, support the Fellowships and Grants Manager to further streamline and improve processes and programmes.
• Liaise across the Capacity Building team, and with other UICC teams in support of the above responsibilities and/or other activities upon request.

Position requirements

• A university degree with 1-3 years’ experience in an area relevant to the job description e.g. grant management, budget management or project coordination, preferably in the context of an international non-governmental organisation.
• Experience and proficiency in administrative procedures and coordination of projects, with excellent attention to detail.
• Strong organisational and time management skills to organise own work, to establish priorities and meet deadlines.
• Excellent interpersonal and communication skills, with clear evidence of a team-focused mindset.
• Highly computer literate with proficiency in Microsoft Word, PowerPoint, and Excel, as well as experience with grant management systems. Familiarity with online databases and/or project management software is an asset.
• Fluency in English with additional languages, especially French and Spanish, considered an advantage.
• Desirable: experience and/or knowledge in global health, cancer control, life sciences, and monitoring and evaluation.
• Permit to work in Switzerland

Applications

All applications must include a cover letter and curriculum vitae. Please address your application to: careers@uicc.org

Deadline for applications: Applications received will be evaluated on a rolling basis.