Events (Swapcard) Terms and Conditions

SWAPCARD TERMS AND CONDITIONS

1. USE OF THE EVENT PLATFORM

1.1. Users agree to these General Terms & Conditions by ticking a box the first time they log in to the event platform.

User acceptance must be full and unequivocal. Any conditional acceptance will be regarded as null and void. Users who do not agree to be bound by these General Terms & Conditions must not access the event platform or use the Services.

1.2. In order to use the Services, the User must complete a delegate registration form for each login, providing all the required information to The Union for International Cancer Control (UICC). The User acknowledges and agrees to the first name, surname and email address given on the registration form to be provided to Swapcard in order to create an account for them (hereinafter the account) and to their email address being their username. Swapcard reserves the right, at its own discretion and at any time following the creation of the account, to undertake any checks that it deems appropriate, notably verifying the User’s email, identity and/or contact details.

The Account opened by Us, therefore, enables Users to immediately access the event platform.

1.3. All Users guarantee to The Union for International Cancer Control (UICC) that the information provided on the delegate registration form and sent to Swapcard is accurate and is not in any way misleading. The User notably undertakes to provide a valid email address for each registered delegate. The User undertakes to immediately update their personal information in their Account if any changes to the information occur.

1.4. The User acknowledges and accepts that the information provided in order to set up and update their Account constitutes proof of identity.

1.5. The User accesses the Event Platform by logging in to their own Account using their email address as the username and the password provided. The User acknowledges and accepts this.

Users can log in to their Account at any time once they have entered their username and password.

The User undertakes to make personal use of the Services and not allow any third party to use them on their behalf or instead of them.

Users are also responsible for keeping their username and password confidential and secure. Any logins to the Event Platform using their username and password will be deemed to have been effected by the User.

1.6. The User must immediately contact The Union for International Cancer Control (UICC) using the contact details provided in the delegate registration form if they notice that their Account has been used without their knowledge. The User acknowledges that The Union for International Cancer Control (UICC) is entitled to take all the appropriate measures in this case.

1.7. Swapcard sends Users, whose name and contact details were sent to it by Us, an email containing a link enabling the user to log in and access via the App the event page for which they have pre-registered subject to logging in with the email address provided by Users to Us in the delegate registration forms.

The Event Platform remains open to Users who have given their express permission to be contacted by sponsors until 31 December 2023.

1.8. Technical support

Swapcard offers the User technical support via email at the following address: support@swapcard.com, enabling them to flag up any difficulties encountered when using the Services.

1.9. Other Services

Swapcard reserves the right to offer any other Service it deems appropriate, in a format and with the technical features and resources that it deems most appropriate to deliver these Services.

2. LENGTH OF SERVICES & UNSUBSCRIBING

The General Terms & Conditions apply throughout the User’s period of usage of the Event Platform.

Users are subscribed to Services delivered via the Event Platform throughout the time their Account is open.

Users can unsubscribe by deleting their account at any time in the App. This takes immediate effect and leads to the User’s Account and data being automatically deleted.

3. CONTENT

3.1. We endeavour to ensure that the material contained on the event website and event platform is accurate and complete at the date first published. However, we cannot guarantee this and you should recognise that information contained on the event website and event platform may become out of date over time.

3.2. We reserve the right to alter, remove or update materials and information on the event website and event platform at any time without notice.

3.3. The event website and event platform and the information contained on them is provided for your use “as is” without any warranty (whether express or implied) of any kind.

4. AVAILABILITY OF THE EVENT WEBSITE AND EVENT PLATFORM

4.1. We reserve the right to suspend access to all or part of the event website and/or event platform or close one or both of them indefinitely without notice. Access may be terminated or suspended either in relation to specific users or to all users.

4.2. To the extent permitted by law we accept no liability if the event website becomes or event platform are either temporarily or permanently unavailable.

4.3. In addition, we do not warrant that the functions or materials on, or accessed from the event website or event platform shall be uninterrupted or free from errors.

5. CHANGES TO THESE TERMS

5.1. We reserve the right to change these terms at any time without notice.

5.2. It is your responsibility to check the terms regularly in order to be aware of any changes which are made to them.

5.3. By continuing to access the event website and/or event platform after the terms have changed, you are agreeing that you have read, understood and agree to be bound by the updated terms.

6. OWNERSHIP OF THE EVENT WEBSITE

6.1. We are the owner or licensee of all intellectual property rights in the event website and in the materials which appear on the event website. This includes but is not limited to the text, photographs, images, graphics, illustrations, designs, written and other material including the program and code. Our rights include trademarks, copyright, design rights and all other intellectual property rights and all our rights are reserved.

6.2. If you acquire any rights in or to the website or materials on it, you agree to assign those rights, on a worldwide basis, to us and unconditionally and irrevocably waive all moral rights you may have acquired.

7.  OWNERSHIP OF THE EVENT PLATFORM

7.1. The EA Masters Event Platform is provided by Swapcard Corporation, an SAS (simplified joint stock company) registered on Paris’ trade and corporate register under number 790 356 760, headquartered at 6 rue de Paradis in Paris (75010) (hereafter Swapcard). Swapcard Corporation can be contacted via the following email address: support@swapcard.com.

8. VIRUSES AND HACKING

8.1. We do not warrant that the event website or event platform, its content or the server(s) that make it available are error or virus free or free of other harmful components or that your use of this website will be uninterrupted.  You are accessing the event website and/or event platform at your own risk and to the extent permitted by law and subject to clause 8.1 we will not be liable for any loss or damage suffered by you as a result of viruses or other harmful material which you access from this website.

8.2. You are solely responsible for ensuring that you have suitable equipment and security and virus protection in place before using the website.

8.3. You must not attempt to gain unauthorised access to our website, the server on which our website is stored or any server computer or database connected to our website.

8.4. You must not introduce viruses, trojan horses, worms, logic bombs, spyware, adware or other harmful materials to this website which may adversely affect the operation of any computer or program or this website.

9. LINKING TO AND FROM THE EVENT WEBSITE & EVENT PLATFORM

9.1. This event website and event platform may contain links to sites operated by third parties. We have not reviewed and do not review such sites and are not responsible for the content of these sites nor accept any liability howsoever arising in respect of any of such sites.

9.2. The presence of links to third-party sites is not intended to and shall not constitute a recommendation by us of such sites nor of any advice or information posted on them.

9.3. If you wish to provide a hypertext or other link to or from this website, you will first need to obtain our written consent. We have sole discretion to permit or reject any such requests. Requests should be sent to congress@uicc.org along with the following information:

9.3.1.the URL(s) of the web page(s) from which you are proposing to link to this website; or

9.3.2.the URL(s) of the web page(s) on this website to which you are proposing to link and we will consider your request.

10. USER RESPONSIBILITY AND OBLIGATIONS

Without prejudice to the other obligations contained in these General Terms & Conditions, the User undertakes to adhere to the following:

10.1. When using the services, the User undertakes to adhere to these General Terms & Conditions, as well as the law and regulations in force, and to not infringe the rights of third parties or public order.

The user alone is responsible for their usage of the Event Website and Event Platform

10.2. The User undertakes to provide The Union for International Cancer Control (UICC) with all the information needed to properly deliver the Services. In a more general sense, the User undertakes to cooperate actively with The Union for International Cancer Control (UICC) and with Swapcard with a view to the proper implementation of the General Terms and Conditions.

10.3. The User alone is responsible for the documents, details, data, information and any content that it provides to The Union for International Cancer Control (UICC) and which are exchanged with Swapcard as part of its usage of the Event Platform. The User guarantees to The Union for International Cancer Control (UICC) that it is authorized to provide this information and that it has all the rights and authorization needed to use this information within the framework of the Services.

10.4. The User states that they have acquainted themselves with the Event Platform and its features.

10.5. The User alone is responsible for their behaviour whilst attending the virtual event on the Event Platform and undertakes to adhere to the general conditions stipulated here.

10.6. The User alone is responsible for their usage of the Event Website and notably for the contacts they may forge with other Delegates and Sponsors with whom they may enter into contact, and for the information that the User sends them via the App.

10.7. The User undertakes to make strictly personal usage of the Event Website. Consequently, the User shall refrain from assigning, ceding or transferring all or some of its rights and obligations under this agreement to a third party, in any manner.

10.8. The User alone is responsible for all the content of any kind (text, graphical, audio, audio-visual and other content types) that it publishes on the Event Website (hereafter the Content) and for any resulting repercussions.

The User accepts that the Content published on the Event Website is made public by default and may be viewed by other Users.

10.9. The User warrants to The Union for International Cancer Control (UICC) that it has all the rights and authorizations required to disseminate this Content. The User warrants that this Content is lawful, does not contravene public order, morality or the rights of third parties, does not breach any legislative or regulatory provision, and more generally, cannot in any way result in civil or criminal liability for The Union for International Cancer Control (UICC).

The user shall therefore refrain from disseminating, notably but not limited to:

• child pornography, pornography, defamatory, abusive, racist, obscene, indecent, shocking, violent, xenophobic or revisionist Content, infringing content,
• content that violates a third party’s image,
• content that is false, misleading or proposes or promotes illegal, fraudulent or misleading activities,
• and more generally Content that may infringe the rights of third parties or be detrimental to third parties, in any manner or form.

11. USER GUARANTEE

The User holds The Union for International Cancer Control (UICC) harmless against any complaints, claims, actions and/or demands of any kind that it may face due to the breach by the User of any of its obligations or guarantees under the terms of these General Terms & Conditions.

The User undertakes to compensate The Union for International Cancer Control (UICC) for any damage that it may suffer and to pay all of its fees, expenses and/or penalties that it may incur as a result.

12. PROHIBITED BEHAVIOUR

12.1. It is strictly prohibited to use the Event Website for the following ends:

• carrying out activities that are illegal, fraudulent or that infringe the rights or security of third parties,
• violating public order or laws and regulations in force,
• hacking into the IT system of a third-party or any activity that aims to harm, control, interfere with or intercept all or part of a third party’s information system, violate its integrity or security,
• action taken to improve the SEO of a third-party site,
• assisting with or inciting, in any manner or form whatsoever, one or more of the acts and activities described above,
• and more generally, any actions that use the Services for purposes other than that for which they have been designed.

12.2. It is strictly prohibited for Users to copy and/or utilize for their own ends or those of third parties the concept, technologies, all or part of the data or any other component part of the Application.

12.3. The following is also strictly forbidden: (i) any behaviour that would interrupt, suspend, slow down or prevent Service continuity, (ii) any hacking or attempts to hack into the Event Platform’s systems, (iii) any hijacking of the Application’s system resources, (iv) any actions that would place a disproportionate load on the Event Platform infrastructure, (v) any attempts to breach the security and authentication systems, (vi) any acts that could infringe the financial, business or moral interests and rights of The Union for International Cancer Control (UICC) or Users of the Event Platform, and finally and more generally (vii) any breaches of these General Terms & Conditions.

12.4. It is strictly forbidden to make money from, sell or cede all or part of the access to the Services or Application and the information hosted and/or shared on it.

13. PENALTIES FOR BREACHES

In the event of a breach of any of the provisions of the General Terms & Conditions, or more generally, any violation of laws and regulations by the User, The Union for International Cancer Control (UICC) reserves the right to take all appropriate measures and notably to:

• suspend, remove or prevent access to Services by a User who has committed a breach or violation, or who has taken part in one,
• delete any Content linked to the breach or violation in question, fully or partially,
• take all appropriate measures and instigate any legal proceedings,
• notify the relevant authorities where applicable, and cooperate with them and provide them with all the information they need for their investigation and to suppress illegal or illicit activities.

The User is advised and accepts that any breach of their obligations may, apart from the consequences outlined above, lead to the immediate termination of these General Terms & Conditions by Swapcard by any written means.

14. CONFIDENTIALITY

Each party undertakes to keep strictly confidential the other party’s documents, details, data and information which it receives and which will be clearly marked by the other party as being confidential. In the case of Swapcard, the parties expressly agree that this confidentiality obligation covers the personal data that it will have to process for the User within the scope of the Services.

All of this information is hereafter referred to as the Confidential Information.

The party receiving the Confidential Information undertakes not to disclose this information without the other party’s prior agreement, for a period of three (3) years starting from the end of the delivery of the Services in question. The receiving party cannot pass on the information to employees, co-workers, interns or consultants unless they are bound by the same confidentiality obligation as the one contained in this agreement. This obligation does not cover documents, details, data and information:

• with which the receiving party was already acquainted.
• already in the public domain when sent or which would become public without any violations of these General Terms & Conditions.
• received lawfully from a third party.
• required by the legal authorities in the application of laws and regulations or with a view to establishing the rights of one of the parties under these General Terms & Conditions.

15. INTELLECTUAL PROPERTY

The systems, software, structure, infrastructure, databases, codes and content of any kind (templates, text, images, visuals, music, logos, trademarks, databases etc) used on the Event Website are protected by any intellectual property rights and database producer rights in force. Any dismantling, decompilation, decoding, extraction, reuse, copying and more generally, any reproduction, representation, dissemination and usage of any of these elements, either in full or partially is strictly forbidden and may lead to legal action being taken.

16. USER PERSONAL DATA

The Union for International Cancer Control (UICC) and Swapcard undertake to comply with data protection regulations and in particular with EU regulation 2016/679 of the European Parliament and Council of 27 April 2016 (General Data Protection Regulation). (Hereafter the GDPR).

The Union for International Cancer Control (UICC) & Swapcard implement a personal data protection policy. Its characteristics are explained in the Confidentiality Policy. The User is expressly invited to peruse the document.

The Union for International Cancer Control (UICC) & Swapcard guarantee that their sub-processors who may collect and process personal data on its behalf as part of the provision of the services implement the appropriate technical and organizational methods to ensure compliance with the GDPR and more generally with personal data regulations.

The Event Platform User is informed and agrees to share with The Union for International Cancer Control (UICC) and Swapcard the data that appears in their Account and the data relating to their participation in the Event.

This information required by Swapcard is needed for the Event Platform to work. The Application aims to enable users to share content and easily connect with each other before, during and after the Event to expand their professional network.

17. LINKS AND THIRD-PARTY SITES

The Union for International Cancer Control (UICC) cannot under any circumstances be held liable for the technical availability of websites run by third parties (including any partners) that the User may access via the Event Platform.

The Union for International Cancer Control (UICC) does not assume any liability for the content, adverts, products and/or services available and Users are reminded that third-party sites are governed by their own terms and conditions of use.

The Union for International Cancer Control (UICC) is not responsible for relationships between the Attendees and Exhibitors to whom Users may be directed via the Event Platform and will not take part in any disputes whatsoever with these third parties, particularly concerning Event participation, guarantees, declarations or any other obligations whatsoever to which these third parties may be bound.

Any User who makes use of the services after the amended General Terms & Conditions have taken effect is deemed to have accepted the amendments.

18. LANGUAGE

If the General Terms & Conditions are translated into one or more languages, in the event of a contradiction or dispute about the meaning of a term or provision, the English language version will be used to interpret the agreement.

19. OUR LIABILITY

19.1. If we fail to comply with these terms, we are responsible for any loss or damage you suffer that is a foreseeable result of our breach of these terms or our negligence. Loss or damage is foreseeable if they were an obvious consequence of our breach or if they were contemplated by you and us at the time you accepted accessed or used the event website or event platform and accepted these terms in doing so. We do not accept liability for any loss or damage which was not foreseeable.

19.2. To the extent we may lawfully do so we exclude liability for any implied terms and conditions including those implied by statute, common law or the law of equity.

19.3. However, nothing in these terms shall affect our liability for death or personal injury caused by our negligence, nor our liability for fraud or serious misrepresentation, nor any other liability which cannot be excluded or limited under applicable law.

19.4. Nothing in these terms affects your legal rights as a consumer. Advice about your legal rights is available from your local Citizens’ Advice Bureau or Trading Standards office.

20. LAWS

20.1. If any of the terms is or becomes invalid or contravenes any law then the remaining provisions shall not be affected.

20.2. These Terms are governed by Swiss law.

20.3. No waiver shall constitute a waiver of any other terms.  No failure by us to exercise a remedy shall constitute a waiver to subsequently exercise any remedy.